It’s time to hold a meeting, and one of your first decisions is wether you should hold the meeting off-site? There are many advantages to off-site meetings, and of course the more effort you put into your meeting the more you will get in return. Off-site meetings have the potential to take ideas to the next level, especially if paired with a team building component, that can reenergize your team, creating new ideas and commitment to company goals.
You need to find the most effective venue to deliver the message and the physical surroundings of your off-site meetings can make an enormous difference. We can all get bored of the same four walls, stare out of the same windows, and by moving your meeting to an off-site location, you lift some of these barriers that stifle creativity encouraging them to focus more on the matters at hand, because they’re not distracted and they’re more fully engaged.
Replacing the familiar office environment, with a venue that inspires creativity is important to get the best out of everyone’s efforts. Stunning views, historical features all provide an atmosphere to get the creative juices flowing.
Some other benefits to going off-site means you can source a venue with all the latest AV equipment, and some venues provide an in-house AV technician. This allows you to be more creative with your presentation and when presentations are more engaging, people tend to get more out of them, making your off-site meeting time more effective.
Off-site catering is also a great way to show your appreciation, and when your team is well-fed they will have a more positive attitude towards your meeting and participation levels will be higher, just avoid a lot of high carbs…we don’t want to put them to sleep!
Location matters, don’t forget to factor in travel time to and from the meeting location, and make sure that all attendees have appropriate transportation to get to the meeting on time. Be clear about goals for your off-site, and be sure to create an agenda that reflects and reinforces those goals. Decide if you want the day to be a high-energy working event, a laid-back and relaxing retreat, or a balanced program combining a little of each.
Inspiring creativity and increasing productivity are just some of the benefits to holding your meeting off-site. There is also a common misconception that having your meetings onsite is more cost-effective, but when you look at the benefits of hosting off-site, it’s totally worth it.