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Resources for New Meeting Planners

 

Are you a new meeting planner? Has someone handed you a project that you  need help on?

Welcome to the world of Hospitality. This is a Great business with Great  people and Great mentors.

Industry memberships provide a solid base of general information while building your network and promoting a learning environment.  Memberships from organizations such as: MPI, CSAE, PCMA, CAEM, CansPep, etc are geared towards your specific type of industry whether your a trade show manager, corporate event manager, association planner or 3rd party  meeting planner. These organizations are also very cross-sectional, as you can use the  lessons learned in one membership and apply it to another project.

Remember that the venue(s) you are looking at can also provide you with  enormous help on producing an event. The sales and catering teams plus operations staff members provide their expertise every day and are able to  act as consultants on what may work and what may not.

Our profession has many suppliers, from many industries, that can also provide you with invaluable information on how to plan that next meeting, whether it be a Board Meeting for 10, a Sales Meeting for 100 or a Cocktail Reception for 1000.

Ask the questions, you will be surprised at how many answers you will get!

 



Planning Your Wedding, Simple or Complex?


Planning your wedding can be very simple or very complex. Many things need to be decided from the number of guests to invite to the location, food service, entertainment, invitations, decor, photographer & flowers.

As soon as you have a sense of your guest list this will help dictate what size room is required.  It’s always a good idea when possible to view the room while it’s set up for a wedding reception or similar event.  Then you can see how the room “flows” with a particular set up to determine the best location for your head table, dance floor, table set up etc.

Once you have selected your reception facility there are many questions to ask, however your facility probably has their own FAQ (frequently asked questions). Everything from what items do you need to rent or what do they provide, i.e. tables, chairs, chair covers, linens, special glass ware or plates, when can you set up the room, do they allow next day access for retrieving personal items? on and on…

Entertainment is a big decision! Do you have a live band or a D.J.? Should a jazz trio play during guest arrival? of course depending on your reception facility this may dictate what you can have. Is there a stage, how big is the area? Does the facility have a sound system? Is there a dance floor?

Do you have a buffet or a sit down service? If you choose a buffet option, it’s always a good idea to see where the buffet line can be placed in your room. Will the wait staff be able to serve from behind the buffet table? If your buffet is for 50 people or 250 people of course the set up structure of the buffet line will be very different.

Often one of the last things but not of least importance is the restrooms, changing, coat check, parking and security.  Where is the location of the restrooms to the reception hall? Do they provide bridal change rooms? Does the facility offer coat check services? Does the facility offer valet parking or self-parking? Is the parking lot patrolled? Does the reception hall have its own security staff?

Its a very exciting time for you and your family and with so many decisions to make from the all-important selection of your bridal gown and your bridal party, to the ultimate wedding ceremony and honeymoon. A wedding planner will help you make the planning of your wedding venue as simple as saying “I do”. However grand or intimate you want your wedding day to be an Old Mill Wedding planner can create a package to fit every bridal budget.

Achieve the idyllic day of your dreams with a romantic wedding at the Old Mill Toronto and enjoy a lifetime of memories.